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Job: Office Manager

Active since 02-08-2018 Job category Administration: Data entry
Location Cape Town Level -
Educational level GCSE / A-Level / Highscho... Employment type -
Hours 45 - 0 Salary market related
Office Manager/ Receptionist

www.octotel.co.za

If you are looking for a new and exciting career as an Office Manager, then Octotel is the place for you.

As a recognized Innovator, Octotel is a young and fast growing company whose main aim is to bring super-fast fibre into the home and business space. The quality of both our services and our team set us apart from our competition and due to rapid growth we are looking to recruit an Office Manager to join the team- someone who is great at listening to customer needs, a people person, yet practical, good with maintaining customer relationships and general has excellent business acumen.

As a fun yet professional company, we have a few requirements when looking for the perfect candidate.

Minimum Requirements for this role:

• Matric
• Driver’s licence
• 1-2 years reception / secretarial / admin / data capturing experience
• Fully computer literate and proficient in Word, Outlook, Excel and PowerPoint
• Must be fluent in English
• Well-spoken and well-groomed
• Strong writing skill

Advantageous:

• Secretarial certificate
• Experience within the ISP, Mobile Phone Operator or Fibre Industries
• Familiar with home broadband technologies such as Wi-Fi routers and ADSL modems
• Own transport

Roles and responsibilities:
• Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments
• Making suggestions for effective customer call first time resolutions
• Perform administrative support tasks such as proofreading, transcribing handwritten information, and working with invoices and other documents
• Sending out email communication to HR for staff attendance
• Greet persons entering premises, determine nature and purpose of visit, and direct or escort them to specific destinations
• Hear and resolve complaints from customers and public where applicable
• File and maintain records, as well as all other administrative tasks
• Schedule appointments, and maintain and update appointment calendars specifically the booking of the boardroom
• Provide information about establishment such as location of departments or offices, employees within the organization, or services provided
• Draw up and keep spreadsheets for office use to keep track of client/staff records/stock
• Manage all office consumables stock
• Manage all recoding of incoming and outgoing petty cash and company card
• Managing all petty cash recons (reporting monthly) and making suggestions to improve system
• Bookings and confirming events
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office budget, ensure accurate and timely reporting
• Any other administrative task required in the position

The role is exciting in that you are joining an entrepreneurial space and an industry which is not only cutting edge, but contributing directly to improving business and the economy in South Africa. We are all about working together and learning new things. If you are a people’s person with a great attitude we would love to have you on our team!

 

More information
This listing is a full-time job

Job category Administration: Data entry
Industry / Industries IT
Region South Africa
Keywords reception, office manager, administrator

Contact information

Name Sharon Mwamanda

Location

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